MS-Word is a text editing program that helps us to write letters, documents. With MS-Word we can edit our text, insert new contents and delete the contents from the document. We can insert pictures in our file also.
ENTERING TEXT
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When entering text in word we do not have to worry about pressing the enter key to the end one line and start another. The application takes care of them chore for us, filling each line with as many words as will fit.
SELECTING TEXT
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Before we can do much with the text or paragraph we need to select the text. In all the office applications to select text efficiently saves times because we can then edit of format all the selected text at once, instead of a letter or word at a time. To select the text is so simple. If we want to select the text : Move the pointer to the word unanimously and double click it. The word changes to highlighted. The next selection technique, however, applies only to word and power point. Move the mouse pointer to the left side of window. When the pointer changes to an arrow, it is an invisible vertical strip called the selection bar.
Position the arrow pointer in the selection bar adjacent to the line that contains the word tip top roofing and click the left mouse button once. Word highlighted the line. Now highlighted the entire paragraph by double clicking in the selection bar text to the paragraph. We can drag the pointer in the selection bar to select the multiple lines of paragraph.
USING TOOLBAR
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Each office application comes with a set of toolbars. At the moment, we can see word's standards and formatting toolbars, which sport buttons and boxes that perform tasks related to word processing, but we can display other toolbars at any time. We can also hide the toolbars if we need to view more of document at once.
USING MENU COMMANDS
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Most of the buttons on the toolbars have equivalent commands on the office application menus. The menu on the menu bar is designed so that once we are familiar to the menu location of the commands in any other office application.
So when do we use a button and when do we use a command? We can always use a command to carry out a particular task, but we can't always use a corresponding button. When a command is not responding by toolbar button, or when we want to use a command with something other than its default setting, we need to choose the command from a menu.
CHOOSING SHORTCUT MENU COMMANDS:-
For efficiency, the commands that we are likely to use with particular elements of a file, such as a block of text, are combined on special menus, called short cuts menus. Shortcut menus are also available for windows element, such as the toolbars.
MENUS
Menu is a list of commands available in a program. It is the most Important part of a program because each of these commands performs a certain operation that helps us to accomplish our task easily. The various menus are available in Microsoft Word. Menus contain several options:-
FILE MENU: -
New, Open, Close, Save, Save As, Find File, Summary Information, Template, Page Setup, Print, Exit.
EDIT MENU: -
Undo, Repeat, Cut, Copy, Paste, Paste Special, Clear, Select All, Find, Replace, Goto.
VIEW MENU:-
Normal, Out Line, Page Layout, Master Document, Full Screen , Toolbars, Ruler, Header & Footer , Footnotes, Annotations, Zoom.
INSERT MENU: -
Break, Page No. Annotation, Date & Time, Auto Text, Field, Symbol, FootNote, Caption, Cross-Reference, Index & Table, Frame, Picture, Object, BookMark.
FORMAT MENU:-
Font, Paragraph, Tabs, Bullets & Numbering, Heading Numbering, Border &Shading, Columns, Change Case , Auto Format , Style Gallery, Style, Drawing Object.
TOOLS MENU:-
Spelling & Grammar, Thesaurus, Language, Word Count, Auto Correct, Mail Merge, Envelops & Labels, Protect Document, Revisions, Macros, Customize, Option.
Table Menu: -
Insert Table, Delete Cells, Merge Cells, Split Cells, Select Row, Select Column, Select Table, Table Autoformat, Cell Height & Width, Headings, Convert Table To Text, Sort Text, Formula, Split Table, Gridlines.
Windows Menu: -
New Window, Arrange All, Split.
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